What is Medical Transcription?
Medical Transcription is the act of transcribing voice-recorded medical reports that are dictated by physicians, nurses and other healthcare practitioners. Medical reports can be voice files, notes taken, or other spoken material - and they are usually dictated over the phone or uploaded digitally via the Internet or through smart phone apps.
Physicians, nurses, or other healthcare providers dictate a note in digital audio format to keep track of a patient’s health, history and care. Dictations are then transcribed into a document by medical transcriptionists and sent back to the physician electronically. Physicians will approve or make changes to their medical transcriptions before saving and storing to a patient’s medical record. Traditionally, professionally skilled medical transcriptionists working in the medical records department of a hospital or medical practice accomplish the transcribing of medical reports. However, medical transcription has changed over the last few years. Instead of an assortment of handwritten notes for the record, the approach has gone digital and healthcare organizations are shifting to an electronic format. These patient reports are safely stored in the electronic database and are available for immediate access and retrieval anytime by permitted and affiliated healthcare personnel.
Due to the sheer volume of patients and paperwork, healthcare facilities often prefer electronic storage of their medical records. This gives other departments or providers immediate access to the patient's care and shows certain details, such as past or present medications and any allergy alerts. Establishing patient history facilitates healthcare performance, and medical transcriptionists play a big part in this process. However, it is important to note that a written report has now become a requirement for documentation of a medical bill or an application for Workers Compensation insurance benefits.
Due to the increasing demand to document medical records, medical practices have started to outsource the services of medical transcription. The medical transcriptionist role is currently made up of over 50,000 jobs, and it is dominated by outsourcing.
One report stated that the demand for medical transcriptionists is expected to rise by 11% as the healthcare industry continues to expand. Technology advancements, such as analytics, could lead to new health-care services such as diagnostics, disease prevention, and remote patient management. These new services could fuel additional demand as healthcare businesses strive to meet compliance and record-keeping requirements.
What are the duties and responsibilities of a medical transcriptionist?
The main duties of a medical transcriptionist include:
Transcribing patient information, such as name, insurance number & medical records
Transcribing accurately and editing any inconsistencies
Looking at references for terminology and medical procedures
Keeping a transcription log
Following up on physician’s dictation, and returns reports in a timely fashion
Where do medical transcriptionists work?
The medical industry has the chief responsibility of patient care and often lacks the time or resources to manage the huge volume of files that have to be transcribed. Therefore, transcription services also are crucial aspect for medical industry.
Why consider a medical transcription service?
By outsourcing the entire transcribing job to a medical transcription services company, your organization can free up resources to better concentrate on patient care, or to invest in business expansion. For smaller practices, it can be particularly advantageous to outsource this function, as smaller clinics work to tighten margins and strict overhead constraints.
Whether your practice is large or small, focused allotment of resources, rather than scattering them on a range of non-core functions, lets you narrow in on your overall business objectives. This makes your team more efficient as a whole, and drives better resource management across the practice.
Reputable medical transcription companies like DrCatalyst offer highly competitive transcription rates. When you outsource your medical transcription operations, you’re not saving a great deal on transcription labor costs. The medical transcription business bears all costs of purchasing and maintaining equipment, HRM, and training and administration. It also means you can save time spent in managing an in-house team and fully dedicate your attention on the core business activity of providing health care.
If you work with a reputable transcription services company, guaranteed rapid turnaround times are another cost saver that can ensure your internal operations are smoothly managed. A reputable medical transcription service will have a rostered team of scribes so that you can be certain that your reports will be delivered within strict deadlines.
Privacy and Accuracy
If you work with a reputable service, you can rely on them for high quality transcriptions that meet strict accuracy standards. The transcription business will incorporate checks such as editing, proofreading, and reviewing into their procedures to ensure quality, as they likely have editors and quality-assurance staff for these procedures. Transcriptionists will be familiar with specialist terminology in fields such as neurology, cardiology, and more.
Medical transcription also includes the usage of high-end encryption technologies, data security mechanisms, and end-to-end secure processes for the exchange of information. The protection of the confidential data is very important, thus, one of the medical transcription trends which is going to dominate the industry is the adoption of advanced, robust, and stringent security mechanisms which ensure complete security for the data being transmitted between the two sources.
Dictation Capture Methods
Modern technology comprise of digital machines, recorders, laptops, advanced and speedy data transfer, secure networks, and much more. Medical transcription software’s are accessible for both swiftness and making sure the overall work quality. Digital voice recorders are now extensively utilized for recording patient data, information and instructions provided to medical professionals. The instructions and information are being captured as well as stored as digital files which can be transmitted for transcription.
This one is very important. Whoever you choose as your transcription services company, you want to make sure that they follow all the healthcare processes and are 100% HIPAA compliant with their employees undergoing HIPAA trainings at regular intervals. It is a must that they maintain security and confidentiality in their work.